How to Introduce Exhibits
Hopkins County Courthouse in Sulphur Springs, Texas, 1985, Texas Historic Landmark
Establishing a Foundation
- Until an exhibit is actually admitted into evidence, a witness cannot be asked substantive questions about it
- Prior to an exhibit being admitted, witnesses can be asked preliminary questions to establish the foundation to ask the court to admit it
- These preliminary foundation questions include identifying:
- What the exhibit is
- When he exhibit was created
- Who created the exhibit
- Whether it would be helpful in supporting the witness’s testimony (as in the case of an expert witnesses).
- Stipulations between the parties in the Mock Trial material may establish part or all of this foundation – read these stipulations carefully.
1. Hand copy of exhibit to opposing counsel while asking permission to approach the bench. “I am handing the clerk what has been marked as Exhibit X. I have provided copy to opposing counsel. I request permission to show Exhibit X to witness .”
2. Show the exhibit to the witness. “Can you please identify Exhibit X for the Court?”
3. The witness identifies the exhibit.
4. Offer the exhibit into evidence. “Your Honor, we offer exhibit X into evidence at this time. The authenticity of the exhibit has been stipulated.”
5. Court, “Is there an objection?” If opposing counsel believes a proper foundation has not been laid, the attorney should be prepared to object at this time.
6. Opposing Counsel, “no, your Honor,” or “yes, your Honor.” If the response is “yes,” the objection will be stated on the record. Court, “Is there any response to the objection?”
7. Court, “Exhibit X is/not admitted.” The attorney may then proceed to ask questions.
8. If admitted, Exhibit X becomes a part of the court’s official record and, therefore, is handed over to the clerk after the witness is done testifying. Do not leave the exhibit with the witness or take it back to counsel table.
- Attorneys do not present admitted evidence to the jury (judges in jury box) because they have exhibits in their case materials; thus, unless the Mock Trial rules provide otherwise, there is normally no “publishing” to the jury.
- If the opposing side objects to the introduction of the exhibit based on the lack of foundation (“Objection, no foundation”) This can usually be easily corrected by asking additional questions, or, in many cases, referring to what has been stipulated.
- Once an exhibit has been admitted into evidence, attorneys can then just get it from the clerk and use it with witnesses without having to re-introduce that exhibit.
- If an attorney tries to ask the witness questions about an exhibit which has not been admitted (expect for the preliminary foundational questions), opposing counsel may object.
- Common objections to Exhibits include hearsay, relevancy, and inadmissible character evidence (as in the case of criminal records).